(EN) SOGo: Webmail corporate mail help manual UV

Contacts opens a new screen where above we find the options, on the left the address books, on the right the contacts of the selected list and below the contact data, or if a list is the contacts that are inside it.

Below to the left are the three ways to add the recipients to the messages: For, to whom it is addressed, Cc is with a copy, and Bcc with a hidden copy. When clicking on these options, the contacts are added to the email, when we finish adding the contacts, we close this window.

And in the last tab we have Other data that may also be of interest.

When we have the data filled press the save button and the new contact will be created. In this same way we can create as many contacts as we need.

In this new window we put the name of the list and a description, and add the contacts with the + button. A cell will appear to fill in where we write the contact's address. If the contact exists in our book, it will autocomplete it automatically.

If it does not exist in the notebook we have to write the whole address. To delete any address from the list what we have to do is select it and hit the button -. When we have the list as we want we will give "Save" and the list will be created that will be added along with the other contacts to our address book.

When we select the list we see the name, alias, description and email addresses that we have in the list. If we click on an email address in the list, a new window opens to send an email to that address.

The Delete option is used to delete contacts or lists. When you have selected a contact, if you press the delete button, a confirmation message will appear.

When the message is confirmed, the contact will be deleted.

Subscribing to notebooks is the way to share notebooks with other users. So we can see if a user has shared a notebook and subscribe to it. To add a subscription go to the icon and selecting it opens a new window. When the window appears write the name of the user in the box of the magnifying glass, which serves to search, and while looking in the right corner appears a spinning wheel that indicates that you are looking. In the search you can indicate two filters, the address, or the category, with which we have the contact in one of our notebooks.

When you select a contact that you have found and deploy it, two things can appear: a notebook that indicates that the notebook is shared, or a green ball that means that the notebook is not shared. When we have the notebook selected and having permissions, we click on the add button and the notebook will be added to our notebooks. Once the notebook is added to our notebooks, we can use it with the permissions that the owner has given us.

If we select an address book and click on the right button of the mouse, it shows us a series of options that can be done on the selected notebook.

Some of the options shown are the same as those shown in the command bar, such as modify, create contact, create list, and delete.

The option to export address book saves a file with the name of the book followed by the extension .ldif. This operation is used to import SOGo contacts to another mail manager that supports the LDIF format.

Importing Contacts is the reverse option to export, if you have a file with the extension .ldif or vCard you can import contacts from other programs into a notebook. When you select the option you will get a dialog that will request the necessary data for the import. To import select the file with the button "Browse ..." When you have the file the "Load" button, and when it finishes doing the import it tells you the number of contacts that have been imported. Pulsas "Done" and the sandwich is closed.

The option "Share" is useful to share a notebook with other users. For this we go to the share option and a new window opens. By default we get the permissions for "Any authenticated user" denied, that means we do not share the notebook with anyone. If we modify these permissions, they will apply to all users. If, on the other hand, we want only specific users to have access to our notebook, we have to go to "Add ..." and a new window will open where we will find the users with whom to share the notebook.We use the "Add" button to add user to user, and when we finish we close the window and we will see how the previous window shows all the contacts that we have indicated. If we double click on one of the contacts we see the permissions with which each user will manage the shared book. Another user may have read only permission, or may modify, or delete contacts from the list as we have authorized.

To delete a contact from the list we must select it and go to the delete button, this is automatically removed from the list.

Attendees can be added to an event, which means that the event will appear on the calendar of the invited guests. To invite an attendee to an event we select the option "Invite attendees" and a new screen opens where we can select attendees and see their availability. We can also modify the type of assistant that will be (assistant, optional assistants, not assistant or president), to modify it we click on the icon and the type of assistant will change. We can also see the calendar for that day for an assistant, according to the color in which the hours are displayed, they are free, they are occupied or there is no information.

From this screen you can modify the day and time, either from the option on the bottom right that is a calendar, or with the two options that appear above on the right which modifies the hours looking for free holes directly.

in the schedule.

If we want to create a new task in the calendar we go to the new task option.

A new window will open with the options of the new task that are similar to the options of the events, but we also have a status of the task and a percentage to indicate in what situation it is. Tasks are not shared with other users but we can indicate the level of privacy and attach a link. When we have configured the task we go to the button to save and close, and we will return to the previous view. On this page, the list of tasks appears. We can edit the task by double clicking on it. We can assign a task to another user when we have permissions on the calendar of the other user. When we assign the task to another user, we will lose the ability to modify it.

This option is to modify the calendar view to see the whole day. The red line is the current time.

To subscribe to a web calendar we select the option and it will show us a box where we must insert the URL of the calendar to be imported. This address will be provided by the web mail manager. An example of this between Sogo and Gmail would be:

Now we are going to define the actions that we want to be done on the selected messages.

• Resend the message to: with this we can forward an email when we reach the mailbox to another email address, to forward to several emails we have to put an entry for each email.
• Discard the message what it does is erase it.
• Save the message, save the selected messages.
• Send a rejection message: When an email arrives it returns an automatic response with the text that we have to write below. ·
• Archive the message in: Gives the option to save the message in a different folder than the default one.

• Mark the message with: Mark the message with the label that we assign.
• Stop the filters, so that they stop acting the filters that we have put on the selected message. 
  
  When we finish we give the button Save and close and in the previous window our filter will appear with the option to activate it and sort it with respect to the rest of the filters. To add a new filter we give the button more and to eliminate we select the rule and press the minus button. Remember to activate the rule and always save when finished.

In this option we access the configuration of the main account, and we can also add new IMAP accounts that will be consulted from the Sogo.

We can configure is the acknowledgment of receipt.

By default it is blocked the sending of acknowledgment of receipt but we can allow it for some messages, depending on the domain and to whom they are sent.